Graduating Students: What do I do with my Gallaudet-issued device?
Congratulations on your upcoming graduation! This is a remarkable achievement. As a graduating student, you have the option to purchase, return, or extend (continue) using your Gallaudet-issued laptop or iPad (for example, if you will be returning for graduate school, a Ph.D., or an internship). A charge for the depreciated value of your device, if applicable, will appear on your student account on or before April 9, 2026. After you select your option and either return the device or extend usage (with confirmation of graduate admission), any applicable charge will be removed.
ASL Video: https://gu.live/scDla
SUBMIT YOUR PLAN: Please use this form to indicate your choice-(keep the device, return it or extend the use).https://gu.live/SonQO
BACK UP YOUR DATA:
Regardless of your choice, back up all content (photos, files, documents, etc.) by:
- Spring graduates: submit by May 15, 2026
- Summer graduates: submit by August 7, 2026
After these dates, devices may be reformatted or remotely locked. Gallaudet will not be responsible for lost data.
A. CONTINUING (EXTEND) STUDENT STATUS:
If you are graduating but will continue as a student next semester (graduate program, Ph.D., internship, or other academic reasons), submit the form to extend device use: https://gu.live/SonQO
- Spring graduates: submit by May 15, 2026
- Summer graduates: submit by August 7, 2026
B. TRANSFER OF OWNERSHIP (Purchase Your Device):
Optimal Process:
- Back up your data.
- Visit the IT Service Desk (Edward Miner Gallaudet Building(EMG), Basement Room B01) on or before the deadline to complete ownership transfer:
- Spring graduates: submit by May 15, 2026
- Summer graduates: submit by August 7, 2026
3. In-person transfer is strongly recommended.
4. For online students, please submit a ticket via the IT Service Desk
Not Optimal: Devices not returned or transferred by the deadline will undergo a “forced release” by September 4, 2026, which may result in data loss.
IMPORTANT: After release from JAMF and ASM, when setting up your device again, skip the data transfer step. Do not transfer information from iCloud or Time Machine, as this may reapply Gallaudet settings and show the device as “Owned by Gallaudet".
C. RETURNING DEVICE/ACCESSORIES:
If you choose not to keep your device, return it to the IT Service Desk (EMG Basement Room B01) with all accessories (charger, Apple Pencil, iPad keyboard/folio) by:
- Spring graduates: submit by May 15, 2026
- Summer graduates: submit by August 7, 2026
Charges on your account will be removed or adjusted based on the condition of the device and accessories. Submit your plan here https://gu.live/SonQO
RESOURCES:
Please refer to the Knowledge Base article - Transfer Device Ownership Upon Graduation, https://gu.live/TyIZU Which includes:
- Device depreciation value chart
- Replacement charges for lost or damaged accessories
- Instructions for backing up data on your device
ACCOUNT ACCESS AFTER GRADUATION:
Your Gallaudet email remains active for three semesters after graduation. After this period, your account will expire. Ensure all personal files are transferred to a personal email account. Watch for communications from Gallaudet Technology Services (GTS) via email or IT Service Desk tickets.